UoK - Call for All ARG
University of Kabianga's Annual Research Grants digitization platform.
Overview
The University of Kabianga Annual Research Grants (ARG) platform is a comprehensive digital solution designed to streamline the entire research grant application and management process.
The system allows researchers to submit proposals, tracks the review process, manages approvals, and facilitates reporting on funded projects. It has significantly reduced the administrative burden and improved transparency in the grant allocation process.
I worked closely with the university's research department to understand their specific requirements and workflows, then developed a custom WordPress solution with advanced custom fields and custom post types to meet their needs.
Challenges
- Digitizing a complex paper-based application process
- Implementing a multi-stage review workflow with different user roles
- Creating a secure document management system
- Ensuring the platform works with limited internet connectivity
Solutions
- Developed a step-by-step application wizard with save-and-continue functionality
- Created custom user roles with specific permissions for each stage of the review process
- Implemented secure document upload and storage with version control
- Added offline capabilities with automatic synchronization when connectivity is restored